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Categoryproductivity tips for entrepreneurs

How to hire a virtual assistant.

how to hire a virtual assistant

To much to do and not enough time to do it?  Need help but don’t know where to start, then keep reading to see how to hire a virtual assistant.

If you’re overwhelmed by everything you need to get done and there never seems to be enough time in the day, I have four tips that that will to help you to hire a virtual assistant so you  can start checking things off that ever growing to-do list.

Determine what you need.

The best way to do this is to place a dollar amount on every task that you do.  How much is it costing you to accomplish it. Is your time better spent creating graphics for social media, or talking to potential clients. You should be working on the tasks that are generating money, while delegating what is costing you money.

Company VS. Freelancer.

The biggest plus for going through a company instead of a freelancer is time.  A company will have already vetted virtual assistants and understand their unique skill set. You know they will possess the exact skills you need to get the job done.  With freelancers you could be spending hours going through different people, hoping to come across that ONE. You will have to check references, interview them, and ensure they have the  skills that match your needs. The whole point is to save you time right, not cost you more time.

Know your budget.

How much can you afford to pay monthly? Be realistic, not only on what you can afford, but you also need to keep in mind the skills that are going to be required for the tasks you’re needing help with.  Don’t expect a lambo for the cost of a pinto.

Be upfront about your current systems.

Do you already have systems in place for your tasks?  If you do, great. Once your virtual assistant is trained in those systems, you’ll be ready to hit the ground running.  If systems aren’t in place, don’t worry. Your virtual assistant can help you make order out of chaos. Just be sure you have clear communication with them. This is the key to a successful relationship.

Check out our services and schedule your FREE call to see how we can help you with growing your business and making money!

If you want more information on why hiring a virtual assistant is the best move you can make, check out this blog.

How much does a virtual assistant cost?

how much does a virtual assistant cost

So, you’re ready to make the leap and hire a virtual assistant to take some of the work of your hands.  

But, you have no idea how much it should cost you. In order to determine how much a virtual assistant will cost you, start by determining what tasks you need help with. The rule of thumb is to outsource the tasks that are costing you money, so you can focus on tasks that bring in money. Consider the expertise it’s going to take for someone to complete the tasks you need done. If general admin work is taking up a lot of you time, a virtual assistant is a great option.

Virtual assistants performing general admin tasks like calendaring or email clean up will have a lower rate then someone with expertise in web design or social media.  The more experience and intricate the need, the higher the pay.

Next up, time?

Are you going to need a quick turn around for the task? If you waited until the last minute and needed something done yesterday, you’re going to pay more. Most virtual assistants with a thriving clientele will charge a premium fee for rush jobs. In most cases, they’re serving more than one client. They aren’t trying to punish you in any way, but in order for your rush job to get done it will require them to drop everything else in their business, so they can prioritize your needs.

Consider the frequency of virtual assistance you’ll need. Will you need help with a one time project, periodically, or consistently?  Virtual assistants can charge by the hour, by the project, or a monthly fee. The project or monthly fee will be a better price if this is something you’ll need frequently. Virtual assistants enjoy having continued client work.  If this is a one time project, you may be missing out on some incentives such as discounted packages for consistent work.

Average Cost

The average cost of a quality virtual assistant working in the United States can range anywhere from $25.00 to $100.00 an hour depending on the specifics of the job and time frame.  I know what your thinking, why don’t I just hire someone in house to do it? In that case you’ll need to add equipment cost, benefits, and taxes. Below is a breakdown of a $15.00 an hour employee vs. a virtual assistant at $27.00 an hour.

 Comment down below and let us know what a VA can do for you.

How to actually accomplish your goals by creating an action plan.

How to actually accomplish your goals by creating an action plan

Let’s talk about your goals and goal setting for a second. You remember… the ones you set at the beginning of the year! Have you started on them yet? If you’re like most people, you’ve already given up, or you will within the next few weeks. At least that’s what all the “experts” say.

The truth is, it’s hard to set and accomplish those BIG goals. We get so use to our routines and adding anything new can feel like a cumbersome task. I want to help. So, here’s one of my favorite ways to actually accomplish big goals. It’s all about the action plan.

Creating a solid action plan for your goals is the number one way to get it all done.

If you missed my previous blog where we listed out our goals, you can check it out by clicking below.

 How to set goals and accomplish them.

I also have a FREE Goal Planning Worksheet you can download that will walk you through creating your action plan. Click the link below and I’ll email it to you right away!

Download your FREE Goal Setting and Action Plan worksheet!

This process does require work on your part, so I want you to get excited about this and comment down below that you’re ready to work.

The goal is to list your 5, 3, and 1 year goals down on paper (or somewhere on your computer/smartphone for those techies out there). Start with your 5 year goals. Imagine what you want your life to look like in 5 years from now. Write it all down! Then, you’ll write down your 3 and 1 year goals. Think of your 3 and 1 year goals as milestones to your 5 year goals. At the end of the process, you should have between 3-5 goals per year. Don’t try to cram anymore than that into your life! You’ll get overwhelmed and burn yourself out.

Next, use the sheet from the action plan worksheet to write down every step you’ll need to complete for each of your goals. We even threw in some suggested questions to help you get those juices flowing and determine the steps your gonna need to take. If it’s easier, you can check out my video where I walk you through this process.

Let’s get back to the steps.

For each goal, you should have 10 – 20 tasks or steps. This includes listing out people you need to talk to that can help you reach each of your goals. Some of your goals may require you to learn some new skills. Make sure you account for those small details.  The idea is to make each of the steps small enough that they are easily achievable and lead to smashing the big goals.

After listing those steps out, we then need to put them in sequential order. One being the first step, and the last step being your big goal. Plus, I want you to set a deadline for each of those steps. A real deadline with a date and time. Make sure these dates are attainable. If you know you’re going on vacation in June, don’t schedule a step during that time.  Don’t set yourself up for failure.

Do the same thing for your 3 and 5 year goals!

BAM, now you have your very own action plan! But, don’t get too excited. There’s one more step we need to do. Put these steps and deadlines on your calendar. Block off time to work on each of these steps. If one of your steps includes making a phone call, block that time on your calendar to make that phone call. Calendar blocking is a great method. If you need guidance on calendar blocking, guess what…we have video on that too. You can check it out here.

How to set goals and accomplish them!

How to set goals and accomplish them.
A new year means new goals and fresh starts. 

So, I’ve put together the top 6 steps you can take to set your goals and accomplish them. Also to help you out, I have created a Goal Setting and Action Plan worksheet, which is completely FREE to download.

Download our FREE Goal Setting and Action Plan Worksheet!

According to a study at Harvard, only 3% of people actually write down their goals. And of  those 3%, they make twice as much money.

 I bet you can guess what my first tip is.

  1. Write it down! It doesn’t matter how you write them down, but many experts say that handwriting is the best method because it resonates with your subconscious better. So, write that shit down.
  2. Make sure your goals are SMART! If you’ve never heard of smart goals, I’ll recap real quick S is for Specific. Ensure you know who, what, when, where, why and the how of your goals. M is for Measurable, that is can you track the progress of the goal. A is for Attainable, is this goal something you have control over? Is it something where you can be an impact? R is for Relevant, ask yourself if the goal is worthwhile and if it matches your other goals. For example, if you want to own a retail store in Florida, is it really a good idea to move to California? T is for Timely. When do you want to achieve the goal? Set a deadline for yourself so you’re not letting your goals fall to the wayside.
  3. Surround yourself around the right people! If you’re wanting to achieve success but you’re still partying on the weekends. You may want to reconsider who you’re hanging around. Don’t view this as a negative.  Instead consider this, how we spend our time determines where we will end up in a year from now.  If you’re not accomplishing what you want in life it may be time to reconsider how you’re spending your time and who you’re hanging around.
  4. Know you’re worthy of your goals! You can plan your goals, but if you don’t believe you’re worthy of them you’ll never achieve them. Hear me when I tell you, you are worthy of your goals. If you want to make a better life for yourself, it is absolutely achievable. But, you have to know your worth. This means not letting people treat you less than you deserve to be treated, not letting your past follow you into your future, and Stopping the negative self-talk.
  5. Be aware of the milestones you need to achieve to reach your goals! A goal is all about bridging the gap between who you are today and the person you want to become.  In between lies the milestones. So, break down your larger goals into bite size chunks, such as every day, weekly, and monthly goals.
  6. Create a long-term action plan!  An action plan is a step-by-step plan considering all of the factors that it’ll take to get you to your goal.  This is for anyone wanting to achieve anything big in life, whether it is getting out of debt, achieving a degree, climbing the corporate ladder, or starting a business, you need an action plan for every part of that goal.  

For those of you who want to achieve BIG goals in 2019, my next blog will help by walking you through creating an action plan for your 5, 3, and 1-year goals. Now go out there and make shit happen!

5 ways outsourcing saves your business time and money

5 ways outsourcing saves your business time and money

The way we work has changed a great deal over the past decade. We’re globally connected through the internet making it easier than ever before to outsource work. Whether it be outsourcing your calendar management to a virtual assistant or hiring a social media guru to keep up your Facebook and Instagram postings, outsourcing is a common occurrences for small and large businesses. The most common appeal for outsourcing is savings. 

Here are 5 ways that outsourcing can save your business time and money.

1 – Recruitment cost

If you use a Human Resource employee to search, interview, select, and hire employees, you’re spending major cash flow on labor costs. Save yourself the money and connect with a virtual assistant, online business manager, or social media guru, to save your resources for more important matters such as bonuses for your existing employees.

2 – No more sick leave pay

Virtual assistants, online business managers, and social media managers work for results, not fringe benefits. If they are sick, they still have to deliver results. They may be working in their slippers delivering those results, but the end game is all that matters. If they’re sick, that’s their problem, not yours. You don’t pay for sick leave! You pay for results.

3 – Office Equipment

Some virtual assistants work from their home offices or kitchen tables. Some opt to work from coworking spaces. Either way, they provide their own equipment and furniture. If they want a fancy new stand up desk, that’s on them not you. If they need a new ergonomically correct chair, that is their expense, not yours.

4 – Training

You don’t have to train them. Virtual assistants and social media managers offer services they are good at performing. Often, they find a specific industry they love working with and maintain a client list with tasks similar in nature. You save on training costs, and they get to do the work they love. 

5 – Write-Ups

If you don’t like your outsourcing hire’s work, you fire them. It’s really that simple. You don’t have to pull them in the office and give them the “talk” and a write-up. If they failed to deliver results, then you say bye-bye! You don’t have to worry about paying them a severance or unemployment. Just make sure you check the terms of your client services agreement. 

Check out our services to see how we can start saving you time and money.

Check out our services!