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Categorysystem automation

What to outsource to a virtual assistant.

What to outsource to a virtual assistant

Is everything in your day-to-day stacking up.  Are you spending more time on admin tasks within your business than actually growing your business.  We all need a little help, and a virtual assistant can do just that. While a virtual assistant takes care of the routine tasks in your business, you’re able to grow your business.

You may be wondering what tasks do you hand-off?  Maybe you’re still contemplating and not sure what a virtual assistant can do for you.  

What can they handle?

Virtual assistants can handle anything from general administration to the more technical work, and let’s not forget about social media.  

Basic tasks, like calendaring and travel arrangements can be handled by a virtual assistant.  With someone managing your calendar nothing slips through the cracks. Meetings, travel arrangements, and the other things that only you can do are on your calendar ready to go.

Travel

Tired of paying ridiculous amounts of money booking travel arrangements, because it gets pushed on the back burner and made short notice.  A virtual assistant can handle all of that for you. Maybe you want, and need, some time off with the family. A virtual assistant can find you the best deals and packages to surprise them with the best vacation ever.

Reception

Need someone to answer the phone while in that important meeting or conference.  Want to ensure that your customers can reach you, even while spending some quality time with your family, or even that mysterious thing called sleep.  Virtual support can have you covered. Customer Relationship Management and support. Many virtual assistants are skilled in handling customer service support and relationship management systems. There are many virtual assistants that go as far as specializing in customer support for Shopify and Amazon FBA entrepreneurs. What does this all mean?  Virtual assistants are good at handling customer service and keeping your customers happy.

Email management

Who is able to keep that unread number less than 50?  Never miss anything important because it was sandwiched in between junk email.  A virtual assistant will go through, get rid of anything that is not needed and ensure you address important emails.

Research  

You have a picture in your head of your perfect customer, but you’re not sure where to find them. A virtual assistant can research your demographic and find out where they’re hanging out online. Maybe you need to know what your competitors are doing, let them find out for you.

Technical

Whether it’s website management, building sales funnels, or creating email content a virtual assistant can handle it for you. Maybe you know what needs to be done, but you aren’t quite sure the best way to do it.  We love technical. Virtual assistants with tech knowledge can handle those technical tasks you don’t want to do or don’t know how to do.

Social Media

It’s a big part of the growth your business.  Customers want to see your business up close. If people can relate to your brand, they’re going to want to buy from you.  Customers are going to check you out on social media. If you aren’t active and engaging, they go somewhere else. Here is the thing, it takes time and work.  It’s not just a post every once in a while. They want to see what you do, how you do it, and how you interact with your customers and community. They also will check out how long it takes you to respond to customers.  The struggle is real you guys. Between social media postings, content creation, and engagement, you may want to run and hide. You keep reading about content strategies and maybe you’ve tried to keep up with Gary Vee’s $1.80 Instagram strategy, but who really has time for that? A virtual assistant. Virtual assistants can help you with all areas of social media.

Facebook Ads

I’ve put this one in a category all by itself, why?  Because Facebook ads should be handled with care. Virtual assistants proficient in FB ads can help you create and manage your Facebook ads. If you’re still boosting a post, or creating FB ads without a target audience, I encourage you to hire a FB va. Facebook ads are still one of the most powerful forms of advertising, but if you don’t know what you’re doing you could be wasting a lot of your advertising budget.

There are so many other tasks that a virtual support specialist is able to handle for you.  Essentially, anything that is taking time away from nurturing and growing your business, that doesn’t make you money, should be sent off for someone else to do.  Another great thing too, you don’t have to ensure they have office space, or equipment to use. No need for fringe benefits, like health insurance and paid time off.  All you pay for is productive hours. Comment below and let us know what you could do with all that extra time by getting a virtual assistant.

Don’t forget to check out our services and package options to see what we can take off your hands!

How much does a virtual assistant cost?

how much does a virtual assistant cost

So, you’re ready to make the leap and hire a virtual assistant to take some of the work of your hands.  

But, you have no idea how much it should cost you. In order to determine how much a virtual assistant will cost you, start by determining what tasks you need help with. The rule of thumb is to outsource the tasks that are costing you money, so you can focus on tasks that bring in money. Consider the expertise it’s going to take for someone to complete the tasks you need done. If general admin work is taking up a lot of you time, a virtual assistant is a great option.

Virtual assistants performing general admin tasks like calendaring or email clean up will have a lower rate then someone with expertise in web design or social media.  The more experience and intricate the need, the higher the pay.

Next up, time?

Are you going to need a quick turn around for the task? If you waited until the last minute and needed something done yesterday, you’re going to pay more. Most virtual assistants with a thriving clientele will charge a premium fee for rush jobs. In most cases, they’re serving more than one client. They aren’t trying to punish you in any way, but in order for your rush job to get done it will require them to drop everything else in their business, so they can prioritize your needs.

Consider the frequency of virtual assistance you’ll need. Will you need help with a one time project, periodically, or consistently?  Virtual assistants can charge by the hour, by the project, or a monthly fee. The project or monthly fee will be a better price if this is something you’ll need frequently. Virtual assistants enjoy having continued client work.  If this is a one time project, you may be missing out on some incentives such as discounted packages for consistent work.

Average Cost

The average cost of a quality virtual assistant working in the United States can range anywhere from $25.00 to $100.00 an hour depending on the specifics of the job and time frame.  I know what your thinking, why don’t I just hire someone in house to do it? In that case you’ll need to add equipment cost, benefits, and taxes. Below is a breakdown of a $15.00 an hour employee vs. a virtual assistant at $27.00 an hour.

 Comment down below and let us know what a VA can do for you.

Productivity Tips for Entrepreneur’s

Productivity Tips for Entrepreneur's

There are some days we all wish we had just an extra hour…or 5 in a day. The fact of the matter is, we all have the same 24 hours. So, how is it that some people seem to get it all done, while you feel like you are being pulled in 10 different directions.  Today, I am going to provide you with 6 tips to help you be as productive as possible.

Tip # 1: FOCUS ON one or two ideas at a time.  

If you’re a good entrepreneur, you should have an endless supply of ideas. You should have more ideas than you do time.  So, you MUST filter through those ideas and determine which one or two ideas are worth going after and make them your priority. When you determine which of those ideas are at the top of the list, you must set your intention and put all of the other ideas on the back burner.

Tip # 2: Calendar Blocking and stick to it.  

I recommend using Google calendar, but really you can use whatever calendar you like… written or digital it really doesn’t matter. You need to block out time on your calendar for every meeting, event, project, and  task. I get as detailed as blocking out travel time on my calendar. You need to plan ahead and know how you are going to be spending your time. You should be blocking out chunks of time to work on projects and tasks. If you have a project that you need to work on that you know is going to take several hours, plan for it by blocking the appropriate amount of time on your calendar.  I also have a video on calendar blocking to help you out.

Tip # 3: Batch it.  

You should be batching similar tasks that help you meet your big priorities and projects. This helps to maintain a productive work flow process, because you are not having to shift from one kind of task to another. For example, making YouTube videos is a priority for me in my business. I block a day where I perform research for video topics, and on another day I batch record 5 or 6 videos at once. This has saved me a lot of time and energy.

Tip # 4: Ask for help.  

I know, I know… no one can do it as well as you can, but the truth of the matter is you don’t have time for everything. You are only one person. Team work makes the dream work. Check out our services and see how we can help grow your business and save you time with routine admin and technical tasks. You can use grocery delivery services to save some time. You can ask family to help you as well.

Tip # 5: Automate and create systems.  

If there is a task that you are doing daily such as filing emails, it can be automated or given to someone else such as a Virtual Assistant to do. You have no business working on routine tasks like this. You need to free your time for more important things, like closing deals. In some cases, you may need to invest in software or some other automation system to streamline these kind of tasks. Pick the most effective way to complete those routine tasks and don’t look back.

Tip # 6: Take time for yourself.  

You’re probably wondering what this has to with productivity. If you burn out, it will impact your productivity levels.  There are absolutely times when you need to work 60, 70 or even 80 hours in one week as an entrepreneur, and there is no getting away from that. However, on a consistent basis you need to take time for yourself doing something that you enjoy. It doesn’t have to be a whole day, but perhaps half a day at your favorite hangout spot will do the trick. Otherwise, you are going to experience burnout which will impact your business negatively.