calendar blocking, productivity, productivity tips for entrepreneurs, stop procrastinating

Time Management Strategies to End Procrastination

If procrastination is your friend, then you know sometimes the struggle with productivity is real. One common misconception about procrastination is that stems from laziness. The reality is not that simple; in fact, the true nature of procrastination for most people lies in feeling overwhelmed.

Luckily, there are ways to help you manage these feelings so that they do not control your life. The following tips will not only help you stop procrastinating, but will also eliminate feelings of being overwhelmed, making you feel more in control of both your professional and personal life. Prepare to cross those items off of your to-do list for good!

1. Clarify your goals.

It is so easy to become overwhelmed and start procrastinating when we aren’t clear on our goals. Whether it be personal, professional, or business goals, being unclear about the desired outcome often leads us to haphazard decision making without any long-term vision. When we set clear goals, we are able to hone in on a clear plan of action to achieve them. This minimizes procrastination by clarifying priorities, enabling you to get things done.

2. Break down big projects into bite size pieces.

When starting a big project, breaking it down into smaller increments helps us get started without allowing the bigger picture to overwhelm us. For example, if you build websites and you just dive into a project without a plan, you’re going to have a hot mess on your hands. You can solve this problem by first designing the layout of the website, then having photos taken, creating graphics, writing the copy, and so on. The key is to work on each of these tasks separately, allowing you to focus on one thing at a time.

3. Automate and Create Systems                                                                       

Systems and automation should be a way of life for all of us. You can get twice as much done in half the time. Yes, really! For me this means, automating my grocery delivery so it shows up at the same time each week and having automatic bill pay. These are things I don’t have to think about or spend time on–they just get taken care of. If you’re working with clients, you can use a system such as dubsado to automate the onboarding process. This frees up more of your time and decreases the chances that you’ll procrastinate getting the job done.

4. Try out a productivity method.

These are different than system automations or project plans. You need a system that you can follow that will allow you to be more productive while you’re sitting at your computer working. These methods range from calendar blocking, the pomodoro technique, and a new one I’ve been working with is the 5-3-1 method. This is where you choose 1 big, 3 medium, and 5 small tasks or goals for your day. In my case, the big one may be to edit a youtube video; the medium ones may be to wash my car, create a new client form, and write a youtube script; and the 5 small ones might be to make 3 phone calls and return 2 emails.

This method has been working well for me. I will sometimes combine it with the pomodor technique which is where you set a timer for 25 minutes and then take a 5 minute breaks. You repeat this cycle a few times and then give yourself a 10-15 minute break. Using a productivity method really holds you accountable for the time spent on each task, so you will be motivated  to accomplish more.

5. Have an established routine. 

“Successful people are simply those with successful habits.” –Brian Tracy

Morning routines are huge in the online space right now because they help you start your day off on the right foot. However, I do not think that a morning routine is the only answer. The key to this method is to develop certain behaviors and habits that signal that it’s time to buckle down and get to work. So for some people that means establishing a routine for right when you to the office. Or, maybe it’s a routine after work that prepares you to work on your side hustle. Regardless of when you need it, what’s important is to have an established routine that signals it’s time to get into productivity mode.

6. Take a day off and practice self care. 

There are many entrepreneurs that preach work hard, 7 days a week. Then there are others that tell you that you can work 4 hours a week. The truth is often somewhere in the middle. I can tell you from personal experience that not taking a day off will come back to bite you. You don’t necessarily need a day off each week, but I do recommend at least one day every couple of weeks where you can unplug an do something nice for yourself.  This is especially important if you own your own business, work a stressful job, or even if you’re in college. Finding the right work-life balance is essential for preventing burnout.

We would love to hear from you! Comment below and tell me when you have been overwhelmed with a big project. For even more content like this, check out my YouTube channel where I create videos to help you achieve a life you love and a business that thrives!

creating a life you love!
business, entrepreneurship, management, virtual assistant

Creating a life you love!

If you’re feeling unsatisfied with your life, here are 3 tips, to help you create a life you’ll love.

Creating a life I love has been a major focus for me the last 6 months. I have done a lot of self-actualization and work, and I am going to share three tips I’ve used to help me create a life I love.

  1. Tune out the noise.  – For many of us we were told that going to college and getting a degree was the only way to be successful in life. I graduated with my Masters Degree last year, and I was moving up in my career. I should have been happy. But, it didn’t take me long to figure out that I was moving in a direction that wasn’t true to myself. I started to tune out the noise. And by that, I mean I started to get real with myself about what I wanted. Not what I thought everyone else expected of me.
  2. Be happy with what you have right now. – This lesson has been a long hard lesson for me.  Being happy with right now is important so you can open yourself up for what is to come.  Being happy with your current situation doesn’t mean you don’t work towards your goals. It means that you are happy in the moment. If you’re unhappy now, you’ll be unhappy after you achieve your goals and that is a real downer.
  3. Practice positive affirmations. – Positive affirmations are a great way to reprogram your mind to be happy with the
    now. It also helps you create a positive mindset which impacts your decision-making skills, and your ability to handle difficult situations. With that amount of negativity, you experience daily through the news and other people, feeding your mind, body, and soul with positivity can be very productive. I want to note that this is even more important if you’ve faced a lot of tragedy in life such as abuse. You’ve gotta keep pushing positivity to the front of your mind.

Start practicing these three things and you’ll see changes start to happen in your life for the better. Also, check out our video on YouTube!  COMMENT BELOW and tell me about a time you achieved a goal, but you were still unhappy.